Meetings & events
Meeting Checklist
The following checklist is also provided as a download, below, as an Excel Spreadsheet for printing.
Three months out
- Determine audiovisual needs
- Ask for your personalised hotel reservation form
- Sign contract
- Pay first deposit
Two months out
- Check the guest room block
- Confirm the room set up
- Confirm the audiovisual requirements
- Advise about material delivery
One month out
- Pay 2nd deposit
Two weeks out
- Initial rooming list
- Food special requirements (diets,…)
- Confirmation of material delivery date & time
- Menu confirmation
- Confirmation of final programme
Three days out
- Final rooming list with arrival time
- Final number of participants
- Final Food special requirements (diets,…)
- Review of full programme
- Review of arrival and departure (welcome desk,…)
